Are you looking for a better way to get more done on your projects? We surveyed the community to find out which project management software and tools can help you with this.
Here’s what they had to say.
1. Trello
I’ve tried many but, Trello has been my favourite project management software out there. Trello has been one of the most popular project management applications in recent years. You can use a computer, tablet, or smartphone to manage all of your work and personal projects. Fender, Google, and Kickstarter are among the companies that use Trello.
You can use boards to organise your work, assign tasks to colleagues, create personalised workflows, add to-do lists to task cards, attach files, and leave comments on items. The idea is that you can handle all aspects of a project within the app, whether it’s a team project or an individual project.
— Benjamin Rose Co-founder of Trainer Academy
I know many businesses use a wide-reaching project management app, but I actually find something smaller-scale like Trello really fits our needs. While technically task management software, Trello when looked at as a collection of boards accessible by the entire company is excellent PM software.
We’re able to see milestones at a glance and can assign tasks and goals based on where everyone’s at and what they’re working on. Because the boards are shared, the entire organization gets an overview of the project and understands what each person is working on at any given time.
— Dan Bailey, President, WikiLawn
My favorite project management software is Trello because it lets you see both the big picture and smaller everyday tasks. I’m a very visual person, so Trello’s layout helps me better conceptualize what I need to prioritize at the moment and what I need to be aware of on the horizon.
— Steven Evans, Air Fryer Bro
2. TimeCamp
I’ve tried multiple time management software, but the one i stuck to is surely the best out there and it is Timecamp. It isn’t just another time tracking tool but comes loaded with features that will surely skyrocket your productivity. Most importantly, you get to keep your billing on track, create and send invoices, evaluate performances against teams, You can combine them with multiple project management, help desk software, accounting, and many more. Easily manage workforce and track employees’ leaves and vacation days with its easy and intuitive interface.
— Tanner Arnold, President & CEO of Revelation Machinery
My favorite project management tool is Timecamp. My company, Noémie, is vertically-integrated, so we work with a lot of contractors and vendors to keep our jewelry conception, production, manufacturing, and sales entirely under the Noémie umbrella. Timecamp lets our employees bill us with time-tracking, it measures project profitability, and it helps us automatically pay our employees at the end of the month so the Noémie ship never stops running smoothly. We use it, and we recommend all of our outside contractors use it as well.
— Yuvi Alpert, Founder, Creative Director, and CEO of Noémie
3. Clickup
Clickup is packed full of extremely advanced features, that go way beyond what most others do. A system for document, sheets and even wiki integration, in combination with email and chat, as well as events and reminders. And to top it all of, you can do Time tracking right from within the web or mobile application.
You can customise views in a lot of different ways that help you get things done in your own way. And if there is any feature you are missing? Choose one of over a thousand integrations with other applications to complete your package.
Yes, clickup is my absolute favourite, and we use it for almost everything at our video production company. The best thing is, that it only costs 4 dollars a month and there is an extensive free plan.
— Pablo Thiermann, CinePablo
4. Monday
At The Loop Marketing, we rely heavily on Monday. We’re a small agency, but have a lot of moving parts in every project, so we needed to make sure our project management software wouldn’t overwhelm us but allow us to see clearly where each project is in the process. Since investing in Monday, our processes have been streamlined and we have seen an increase in our production and a decrease in the need for direct communication regarding status updates.
— Kylie Moore, Content Manager at The Loop Marketing
At LA Tutors, our favorite project management software is Monday.com. Many employees work odd hours, and meetings/discussions need to be planned well in advance, but generally speaking, we’ve adapted to this new work lifestyle. We love Monday.com because it integrates with other business software for a seamless way to keep everyone accountable and have a pulse on project deadlines. This has been crucial for us as a small team to manage multiple projects while giving each other the space to accomplish tasks efficiently.
— Arash Fayz, founder and executive director of LA Tutors
5. Asana
My favorite project management software by far is Asana. It is so easy to use, and something that all of my employees are able to understand and use as a part of their daily routine. There are a lot of features that are very useful to us, and it helps us to be productive even though we are not in the same room. We can set and assign tasks, and complete them as a team and put a focus back on productivity. If you want to monitor employee engagement and make sure a project is getting done, this is a great tool to be able to use.
— Gene Daniels, Learning CBD Oil
For most applications, Asana has become my favorite project management software over the last few years. It provides for fast and low-effort creation of projects and tasks with minimal overhead, and easily integrates with other common tools like Slack. It’s also relatively easy to change the format of tasks you’ve assigned, such as from simple lists, to a more traditional project plan, to something akin to a Kanban board. Finally, from the administrative side, user provisioning and security are less cumbersome than many other tools, and new users can be created and working in projects within a couple of minutes.
— Van Goodwin, Founder & Managing Director Van Allen Strategies
We use project management software to manage our written and video content creation process, and we went through a couple programs before finally settling on Asana. When shopping these programs, price and ease-of-use were king. We only have 10 employees, so I didn’t want to have to pay for a full-scale, enterprise level resource. And I also needed a program that had a clean interface, was easy to use, and accessible to the whole team. In other words, I need a low common denominator in terms of difficulty of use, so even our older employees could use it without friction. Ultimately, Asana checked all these boxes for us.
Using Asana, our employees know exactly what is in their queue and what needs to be done. They can get customized alerts when a task has been moved down the pipeline into their queue, and can check the status of a project from anywhere in the world on their phone. These collaborative tools have greatly helped our team members in terms of efficiency, enabled remote work during COVID, and allowed us to grow more rapidly.
— John Ross, CEO of Test Prep Insight
6. Notion
We use Notion to organize all of our projects and keep track of what everyone is working on. The ability to create custom dashboards designed specifically for our needs has been extremely helpful for managing all of our projects and our employee’s tasks. This helps us delay non-urgent tasks which helps us combat procrastination and distractions. Our team is now able to target the most pressing and complicated matters first so everyone keeps their priorities straight and their game faces on. Our strategy with Notion is to tackle projects that are going to have the highest impact first, then focus on the less impactful activities.
— Kevin Miller, Co-Founder and CEO of GR0
We use Asana for project management. There are a ton of integrations that work with the other software we use. That was the biggest selling point. It’s also incredibly easy to customize, so it can be adjusted to suit our workflow. We can prioritize tasks, milestones, and whole projects, and there are so many collaboration tools that it’s hard to imagine anything else measuring up.
— Jake Hill, CEO of DebtHammer
Asana is our go-to project management and time tracking tool. It’s an awesome piece of software that allows me to stay on top of multiple projects and lets my employees stay focused on daily tasks and goals to help the business grow.
Asana has this user-friendly dashboard interface that allows me to share results with my teams and see what’s on track and what needs attention. Asana boards also make it easy to move specific project tasks through multiple stages quickly. And the feature I like best? A platform that lets me see the status of any ongoing project at a glance.
— James Bullard, founder of Sound Fro
I find that Asana increases accountability and productivity. Since all information regarding a project or a task is consolidated in one place, it eliminates any guesswork or excuses for not getting something done on time.
— Matthew Brown, Sleep Authorities
7. Jira
I have been using Jira for the past year and I love all of its functionalities that allow me to track projects with great precision. Jira is not the easiest tool and it has a rather steep learning curve. There is no point in using Jira unless you are ready to use its features properly. One of my favorite things about Jira is the insights that admins have of each project. I can easily follow the progress, assign people with tasks and analyze data. It is a complex, yet very effective tool for project management.
— Nick Chernets, CEO of Data for SEO
My favorite project management tool would definitely be Jira. We tend to stick to the agile methodology, so Jira caters to our needs well. We use scrum boards, kanban boards and take advantage of real-time agile reporting.. It’s also a great feature to monitor time spent per task, report bugs, add and solve any outstanding issues. A common misconception is that Jira is suitable only for software developers. Still, our experience shows that any other team can benefit from the tool: Product, Customer Success, Content Management and Marketing, HR, etc.
— Karol Nowacki, Acquisition Manager at Tidio Chatbots
8. AirTable
Airtable may not be the best project management software for every company’s workflow, but it’s perfect for us. We’re able to get the power of a database to connect everything we’re doing together. This database allows us to customize our workflow on every level, which means we can tailor efficient processes to both teams and individuals.
It can be a little overwhelming when you first start using it, but Airtable has helped us really visualize our entire project at a glance. Other project managers haven’t been able to offer us that while allowing us the freedom that Airtable does.
— Rex Freiberger, CEO of Gadget Review
9. Basecamp
We deal with a lot of email marketing campaigns — I mean a lot. We have affiliate programs and internal promotions and we are constantly sending out emails. We have a handful of writers, a content manager, and a managing editor that all need to work together remotely to get these emails out. We use Basecamp. It allows you to set deadlines, add documents for writers, connect all employees with any project, and message each other regarding this project. Our team loves it.
— Ravi Parikh, CEO, RoverPass
10. MindMeister
A new project management tool we have been using is MindMeister. We’ve tried all of the list-based tools, but find that it’s very beneficial to have a mind map of our open projects and tasks. For people that may be a bit more visual, this tool has been awesome!
— Jenna Jackson, Squadhelp
11. Scoro
Scoro, without a doubt, is a very efficient project management tool that any company needs as it can serve as a SINGLE place for your teams, projects, and even clients. It can also provide you a real-time overview and automated reports keeping you updated about your team projects. Most of all, it can be integrated with tools like DropBox, Mailchimp, Outlook, and many more!
–Daniel Carter, Founder of ZippyElectrics
12. ProWorkflow
ProWorkflow is my favorite project management software. It manages everything from quotes, project management, invoicing, and more.
The project details page is detailed which makes it easy to track everything. For example, you get a task progress feature which lets the manager know how far along the project is. The tracking system also applies to resources.
Having detailed tracking makes it so reports don’t have to be sent over. This saves a lot of time and money. Overall, I would recommend ProWorkflow because of its simplicity and attention to detail.
— Alex Cortez, Roborefuge.com
13. Timely
I think that creating healthy habits is key to success in business and in life, so I’m a big fan of project management software. I use Timely because it allows me to track how my business is spending its time and build healthy habits for my company as a whole. Timely automatically records everything my team works on and it provides a real-time project dashboard alongside client-friendly reporting. It reduces time management overhead, so I can ensure my company is as efficient as I am.
— Vincent Bradley, CEO & Co-Founder of Proper Wild
14. Plutio
At Meetanshi, we use Plutio for project management. Plutio not only helps the team members to track their task timings but also helps the project managers to monitor the progress of projects when the entire team is working remotely. Plutio allows creating projects, boards, tasks, and much more. It facilitates inboxes and helps manage and communicate with clients for their projects too. We can create professional invoices for the clients and create surveys.
— Aastha Shah, a Senior Content Writer at Meetanshi
15. StartingPoint
Our favorite project management software is StartingPoint ( www.startingpoint.ai). StartingPoint provides simple project management for us and our clients. It allows us to share complete project transparency easily and create projects via templates. We can execute all actions within 5 clicks too, manage due dates, comments, files, and reports. It is easy for all of our staff, technical and non-technical. The platform also provides our clients a full interface, service helpdesk, and on-boarding management. It serves a lot of different purposes as a professional services firm and it’s great.
— Ray McKenzie, Founder and Managing Director of Red Beach Advisors
